A shared workspace is an area, hosted by a Web server, where colleagues can share documents and information, maintain lists of pertinent data, and keep each other up to date on the status of a given project. Shared workspaces are Microsoft Windows SharePoint Services sites that you can open in a Web browser or in the Shared Workspace task pane in a Microsoft Office program.
Note Because Meeting Workspace sites and Document Workspace sites are based on Windows SharePoint Services, you can open them in the Shared Workspace task pane also. The task pane is available whenever you open a document that is in a document library whether the document library is part of a Document Workspace, a Meeting Workspace, or some other Windows SharePoint Services site.
Features of a shared workspace
A shared workspace provides the following features:
Note If you use instant messaging, you can also see the online status of shared workspace members.
The Shared Workspace task pane
The Shared Workspace task pane opens automatically when you open a document that is stored in a document library.
In addition to displaying Web site data in the Members, Tasks, Documents, and Links tabs, the Shared Workspace task pane provides information about the active document on the Status and Document Information tabs:
Note The Status and Document Information tabs are not included in the Shared Workspace task pane in Microsoft Office OneNote 2003 or Microsoft Office Project 2003.
Members of a shared workspace are assigned to a site group that determines their permissions on the site.
For example, when you create a shared workspace, you are the administrator of it, which means that you can invite new members and assign them to site groups, remove members, and even delete the shared workspace.
At the other end of the spectrum are members with read-only permission. They can visit the shared workspace, but they cannot edit any of its content.
For more information, open a Windows SharePoint Services site in your Web browser, and then click Help on the top link bar.